If you are looking for a Cal Poly Pomona Title IX lawyer after receiving notice of a sexual-misconduct or sex-discrimination allegation, start with the route named in your written notice. This page explains what the CSU and campus procedures say about evidence review, advisors, and appeals, while identifying what still needs case-specific confirmation.
This is general educational information. It is not legal advice, and it does not create an attorney-client relationship.
Which Policy Version Applies to Your Case
Cal Poly Pomona is part of the California State University system, and student conduct in this area is governed by CSU-wide policy rather than a campus-only document. Right now there are two policy references in circulation, and which one governs your specific matter depends on the dates in your case, such as when the alleged conduct happened and when the complaint was filed, and on the version your written notice cites:
- The Cal Poly Pomona Title IX page and the CSU policy index currently link to an older PolicyStat document (ID 16328290).
- A CSU student procedure currently marked ACTIVE carries PolicyStat ID 17650729 and states it is effective March 4, 2025, and is not retroactive. It applies to complaints filed on or after that date.
- The related CSU nondiscrimination policy states it covers alleged conduct occurring on or after August 1, 2024.
As of September 25, 2026, the public PolicyStat record for ID 17650729 shows an ACTIVE status but also lists a March 3, 2026 expiration date. That combination means status alone does not settle which version controls your notice. Before relying on any deadline calculation, confirm directly with the campus Office of Equity and Compliance which version applies to your written notice, and read the notice itself for its stated citation and instructions.
Do not put your notice aside while the office clarifies the version. Read and respond to its instructions promptly, because the applicable procedure may contain short deadlines.
How a Report Gets Routed: Track 1, Track 2, Track 3
Under the current student procedure, the Title IX Coordinator first decides whether the allegation meets Track 1 federal criteria. If it does, a separate Track 1 attachment to the nondiscrimination policy applies instead of the ordinary student procedure, with its own rules on advisors and hearings.
If Track 1 does not apply, the ordinary student procedure governs, and it splits into two paths:
- Track 2 requires a hearing for allegations of sexual harassment, sexual misconduct, dating or domestic violence, sexual exploitation, or stalking.
- Track 3 does not require a hearing, and covers other listed discrimination, harassment, and retaliation complaints.
Not every sex-discrimination allegation results in a hearing. Which track applies to you depends on the coordinator’s assessment of your specific allegation, and the rules for advisors and hearings differ by track. Do not assume one track’s rules apply to a different track.
CSU handles these cases under systemwide documents: the Interim CSU Nondiscrimination Policy with its Track 1 attachment, the Student Respondent Procedures with Addenda A and B, and the CSU Student Conduct Process. The track assigned to your case affects whether a hearing is required and which rules apply to advisors, evidence review, and appeals. For the full systemwide explanation, see the California State University systemwide Title IX process.
Evidence Preservation and Questions to Ask the Campus Office
Before your first meeting with the Office of Equity and Compliance, it is worth preserving anything relevant to the allegation: text messages, emails, social media exchanges, photos, class or work schedules, and the names of anyone who may have relevant firsthand knowledge. Do not delete or alter any communication related to the matter, even if you believe it is unhelpful to you.
Useful questions to ask the office directly include:
- Which policy version and PolicyStat ID governs my case, and what is the filing date of the complaint?
- Which track, 1, 2, or 3, has been assigned, and why?
- What is the exact date of the Notice of Investigation, since several deadlines run from it?
- How does the university’s Working Days calendar treat campus holidays and breaks for my case?
You can reach the campus Office of Equity and Compliance at 909-869-4646 or officeofequity@cpp.edu.
Investigation and Evidence Review
Under the non-Track-1 student procedure, once a preliminary investigation report is issued, the parties have 10 Working Days to review it and respond to the relevant evidence. The procedure measures this period from when the preliminary report is sent. Check the delivery date in your notice rather than counting from the day you open it.
The procedure also lists 100 Working Days from the Notice of Investigation to the final investigation report as an institutional stage timeframe, subject to case-specific extensions. This is not a personal deadline for you to act by, and it is not a guarantee that your case will resolve on that schedule.
Advisor and Hearing
You are permitted to have an advisor, and that advisor may be an attorney. Under the ordinary (non-Track-1) student procedure, the advisor may observe and consult with you but does not answer investigation questions on your behalf. Track 1 matters use a separate attachment with its own advisor rules, so the two should not be treated the same way.
If your matter is assigned to Track 2, a hearing is required, and the written hearing notice must be provided at least 20 Working Days before the hearing date. Track 3 matters do not require a hearing at all. Confirm your assigned track early, since hearing preparation and advisor logistics differ substantially between tracks.
Supportive Measures
CSU and campus procedures generally allow for supportive measures separate from disciplinary outcomes while a matter is pending. Availability and scope are case-specific and are determined by the Title IX Coordinator’s office. If you believe you need academic, housing, or no-contact accommodations, raise this directly with the Office of Equity and Compliance rather than assuming what is or is not available.
Appeals
Appeal rights depend on what is being appealed and which track applies. Do not conflate these separate windows:
- Dismissal appeal: If your case is dismissed, an appeal under the ordinary procedure is due within 10 Working Days of the dismissal notice, submitted to the CSU Civil Rights Appeals Unit. This is a distinct event from an appeal of a final outcome.
- Outcome appeal (Addendum B): For a Track 3 (non-hearing) matter, the appeal is due 10 Working Days after the Notice of Investigation Outcome. For a Track 2 (hearing) matter, the appeal is due 10 Working Days after the Final Decision. These are different triggering documents. Confirm which one applies from the actual notice you received.
Track 1 appeals follow different rules under the Track 1 attachment and are not addressed by the figures above.
Always read the specific appeal instructions in your notice, since extensions and filing mechanics can vary by case.
Frequently Asked Questions
Does the older policy linked from the Cal Poly Pomona Title IX page control my case?
Not necessarily. The campus page and CSU index currently link to an older PolicyStat document, while a separate PolicyStat record marked ACTIVE (ID 17650729) is available directly through PolicyStat. Confirm with the campus office which version applies to your specific notice.
How do I know if my case requires a hearing?
Hearings are required under Track 2 for sexual harassment, sexual misconduct, dating or domestic violence, sexual exploitation, or stalking allegations under the ordinary procedure. Track 3 matters, and Track 1 matters under their own attachment, follow different rules. Ask the Title IX Coordinator which track has been assigned.
Can my attorney speak for me during the investigation?
Under the ordinary (non-Track-1) student procedure, an advisor, including an attorney, may observe and consult with you, but does not answer investigation questions in your place. Track 1 has separate advisor rules under its own attachment.
What happens if I miss the 10-Working-Day review window for the preliminary report?
The procedure sets this window specifically for reviewing and responding to the preliminary investigation report and evidence. If you are approaching this deadline, contact the Office of Equity and Compliance immediately to ask about your options rather than letting the window pass.
Is the 100-Working-Day figure a deadline I have to meet?
No. That figure is described as an institutional stage timeframe from the Notice of Investigation to the final investigation report, subject to case-specific extensions. It is not a personal response deadline.
Where can I get help sorting out which deadline applies to my notice?
Start with the campus Office of Equity and Compliance, since they can confirm the policy version, track, and exact trigger dates tied to your notice. You can also reach out through our contact page to discuss your situation.
Disclaimer
This page is for general educational purposes only and does not constitute legal advice. It is not affiliated with, endorsed by, or sponsored by California State Polytechnic University, Pomona or the California State University system. Procedural details, including policy versions and deadlines, can change, and only the university’s current written notice and the applicable CSU policy text control your specific case. Consult directly with the campus Office of Equity and Compliance and, if you choose, with an attorney regarding your individual situation.
